IMPORTANT

• If you are not able to present your talk for any reason, you are kindly requested to contact the organising office immediately and to notify them of any change of presenter or withdrawal.
• Please also inform the organising office in case you have any special needs which would affect your presentation (e.g. wheelchair).

SPEAKING TIME

The chairpersons of your session will be strict in allowing no more than the time allotted to your paper. Remember to allow time for questions and answers and some time for changeover and introduction of the next speaker.

Please rehearse your talk to make sure it will fit comfortably into the available time.

As a rule, presenters can show a (final) slide with all acknowledgements. However, in view of the short time available, names cannot be read to the audience.

COMPLIANCE

In compliance with EACCME regulations, authors must disclose possible conflicts of interest on the first slide. Download example slide
If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.

Your talk must not contain any sponsored content or company promotion as company names, company logos, medicines or medicine logos among others, including names of prescription medicines.

When uploading the presentation on site, you will also be asked to confirm that you comply with these regulations.

Note: A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (e.g. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organisational interests and gifts.

PRESENTATION DETAILS AND TECHNICAL INFORMATION

• File types: MS PowerPoint (.ppt or .pptx, NOT .pps), PDF
• Format: 16:9 landscape (1920 x 1080 resolution)
• File name: Session date, session room, session title and speaker name, e.g. 2024-10-18_ME02 Meet the Editors_Susan Chang. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.).
• Font size: minimum 20 points for easy viewing recommended
• Only fonts which are included in the basic installation of MS-Windows 10 will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation. Suggested fonts: Arial, Times New Roman, Tahoma.
  If you must use different fonts, these must be embedded into your presentation.
• Videos should be directly embedded in the PowerPoint slides and not only linked. Also bring the file as MP4 or WMV on a USB stick to the speaker service centre to make sure everything is working fine.
• When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe).
• The official conference language is English. Therefore, all presentations are to be held in English.
• Personal laptops cannot be used for presentation.

PRESENTATION UPLOAD

All presentations must be handed in at the speaker service centre. They will be loaded into a presentation handling system that will store and distribute your presentation(s) to the session hall in time for your presentation.

• Deadline: 3 hours before the session starts (evening before for morning sessions)
• Opening hours speaker service centre (M3, Level 1 SEC Centre):
  • Wednesday, October 16: 16:00 – 19:00 hrs
  • Thursday, October 17: 07:30 – 18:00 hrs
  • Friday, October 18: 07:30 – 18:00 hrs
  • Saturday, October 19: 07:30 – 17:00 hrs
  • Sunday, October 20: 07:30 – 10:00 hrs
• Bring all files needed for your presentation (slides, videos, special fonts, etc.) on a USB-Stick. You may want to carry a second USB-Stick as a back-up in case there is any insoluble technical problem. The professional staff at the speaker service centre will assist you to upload your presentation into the system.
• Please check your presentation carefully in the speaker service centre before the final sign off.
• If you have more than one presentaion, you can upload all your presentations at the same time and they will be sent to the specific session halls at the time of your sessions.

PICTURES

Please note that taking pictures during the sessions is allowed, unless indicated accordingly by the presenter. People who do not observe this rule will be excluded from the session by the chairpersons.

GENERAL PRESENTATION TIPS

• Go to your session room 15 minutes prior to the start and make yourself known to the chairpersons and/or the room assistant before the beginning of the session.
• The text on your slides should be concise and to the point, key facts should be highlighted. No more than seven text lines should be used per page. Your guiding principle should be “As much as necessary, as little as possible”.
• Colours should be used sparingly. Choose colour combinations that make your text easy to read (preferably dark background – light fonts).
• Keep data on the slides simple.
• Ensure a logical order of the content, clearly and well-structured.
• Refrain from selecting too many images and movies. Concentrate on those which emphasise your key points and conclusions optimally.
• Remember that the vast majority of the audience are not native English speakers – speak clearly (whether or not English is your native tongue) and not too fast.
• Leave sufficient space between the text and the edge of the slide/screen. Some data projectors may not display the very border of the slide/presentation.